Onboarding New Recruiters

I constantly hear the lament of “Why don’t my new hires get it? Why won’t they do the work?”

They often feel they have hired the wrong person.

Frankly, sometimes they have.

In reality, the recruiting firm owners hire some VERY talented people. But what happens next is that they ignore them, they do not give them the proper attention, and they do not set the right expectations in the training process. Ultimately, the owner then says, “They do not get it” and they fire them or the new hire quits.

Like the old shampoo commercial, “Wash, rinse, repeat.”

We move on to the next hire often with the same or similar results. This lack of an internal, specific definition of onboarding success cripples the recruiting industry and has doomed it to an industry with very small firms and very high turnover.

“What does your training program look like?”

Most stumble through their answer. The training programs are often fragmented, not formalized, and most often, not in writing. In a majority of the situations, there are no formal benchmarks. There are no expectations of when the new hire should be getting their first job order or first interview. There are no formal definitions of how many presentations a new recruiter should do.

Some owners do set expectations on daily call count, which is not bad, but it is still not the best solution that will lead to the most predictive results in the ultimate success of your new hire.

The worst definition of onboarding success I have seen is using a defined date to when a placement should be made. For example, I have heard owners/managers say, “If someone comes in my office and they do not make a placement in two months I fire them!”

With all due respect, that is INSANE!

Quick Pop Quiz

Which recruiter would you rather have based strictly on the following criteria, nothing else?

You can have recruiter A who makes a placement in week three and arranges two interviews over an eight-week timeframe.

Or, you get to keep recruiter B, who makes no placements in eight weeks, but arranges 25 first-time interviews in that time frame.
Which recruiter do you keep? Remember, you only have one choice based ONLY on the above criteria.

I will take “recruiter B” 10 out of 10 times! Recruiter B is showing that he or she has what it takes to be successful. Recruiter A just happened to get their placement early in the numerical cycle that drives each desk whether you track it or not. I am not saying that recruiter A is going to fail — I am just saying given the choice, based solely on the evidence given, I would take recruiter B.

While most owners/managers are not so drastic, the mistake most of them do make is that they instruct their new hires as well as their existing team to focus on the one thing they can not control. The one thing we can not control is the placement.

Yet all we talk about is making placements! We talk about placements incessantly. “What is the next deal? Where’s the next deal coming from? You need to make a placement soooon!” This is this is a huge blind spot with many recruiting firm owners.

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Ultimately, we have a product — the candidate — who is fickle and can change his or her mind. Here is what I train people on in my office and my clients’ offices. I ask them, “Do you know what a placement is?” (Pause for effect) “A placement is an emotional nightmare … an emotional nightmare!”

When we ask recruiters to focus on something that they can not control and that something, the placement, blows up for reasons beyond the control of the recruiter, it is natural for that recruiter to become incredibly frustrated. We unknowingly put them in a position to question their own abilities because we create the illusion that we can control placements. Sure, a good recruiter can heavily influence the outcome, but control it? Absolutely not!

This focus on placements is one of the routes of the turnover issue and productivity issue in the recruiting industry. Without explaining and tracking the defined metrics of what LEADS to a placement (i.e., calls, presentations, job orders, first-time interviews), a new recruiter will feel they can not make placements.

On the other hand, if you can tell them that historically in your office, it takes eight first-time interviews to make a placement and they currently have arranged 10-15, it is up to you as the owner/manager to reinforce that the new hire is “due” for their first deal!

The only worse thing than not setting defined expectations is setting defined unrealistic expectations. Some owners/managers who do measure first-time interviews have had new recruiters come on board and say to them, “I want five to eight first-time interviews each week starting week three, four, five, and six.”

I ask these owners, “Is anyone in your office doing five interviews?” And they almost always respond, “Well, no.” I then continue, “Then why would you expect it of a new hire?” Response: “Well, you have got to set the benchmark high.”
In our office, we do not have an expectation for any sendouts weeks one and two. Depending on the desk, sometimes it is one, sometimes it is none. We just want to get one interview a week with some of these people. And we back into what specific activity it is going to take to get that.

We make the same mistake with job orders, we give an expectation that not even our tenured people are hitting sometimes. Then, since the goal is so far out of reach, it becomes unachievable and nobody will focus the least bit on it.

Avoid These Mistakes

Define in writing a successful first day, first week, first month, first quarter in realistic numbers. These are numerical targets that your average new hire can hit, not your superstar new hire.

Make sure they are minimum numbers, not “shoot for the stars” goals. Then, tie those targets into the activities that create the revenue numbers. Show them how presentations are tied to first-time interviews, which are tied to placements.

What is your minimum activity number you will accept? What does it look like exactly? I challenge you to uncover this into and engineer them into your expectations for both your new hires and existing recruiters.

The benefits are two-fold. One, you will drastically increase your success rates and decrease the amount of time to their first placement. Two, if they consistently fail to hit realistic ACTIVITY targets, you can cut them loose much sooner, saving you thousands in draw/salary and hours of time for you to focus more productively on your business.

Michael Gionta (mike@theRecruiterU.com) is sought out by owners of recruiting firms, both solos and offices with recruiters, who are frustrated; passionately wanting more from their business. Bonus Tip: To enroll for FREE in his seven part audio series, "The 7 Deadly Sins MOST Recruiting Firm Owners Make That Cost Them Tens of Thousands in Lost Profits & HIGH Turnover? & How to Avoid Them!" visit TheRecruiterU.com. This will give you more ideas on planning and running your recruiting firm especially in a tight economy. You can also visit his blog at TheRecruiterCampus.com for free articles on managing your recruiting firm. Your first module will be emailed instantly and you will learn strategies you can implement immediately to build a search firm generating several million in revenue from some of the simple mistakes made and witnessed by Gionta in his 20 years building his own multi-million dollar firm.


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